Documentary evidence of entertainment expenses

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Proper preparation of documentation will help avoid future problems with the tax office. Therefore, before submitting documents to the accounting department, it is important to have the following list of documents:

An order for entertainment expenses signed by the manager . The document estonia whatsapp number data records the date, time, location of the business meeting and what goals or objectives were considered during it. The order notes all participants: business partners, contractors and key persons of the company.

Event program . It is formed on the basis of the order and contains identical data to those formulated in the order.

Estimate . The documentation specifies a detailed list of cost items and all necessary calculations.

Event report . This document is prepared by the employee specified in the order. The report records the stages of the meeting, which are described in the order, along with the timing. It is also important to indicate the results of the event. For example, business partners agreed on a deal and signed the relevant document.

The report must include a list of event participants from both sides: your company and the partner, and attach a list of translators.

Act on writing off expenses . The act reflects detailed information on the amount for each item of entertainment expenses. The document is certified by the chief accountant and the director of the organization.

Other documents confirming expenses . These may be invoices for catering services, transportation costs, translation services. It is important to collect all receipts, invoices and certificates of work performed to correctly confirm all expenses.